@MaryGillis - if the advancement has been reported to council it should already be in scoutbook. As a result, the pseudo-adult-leader method might not work. Privacy Policy. Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. and I only did this for the active scouts. And Credit toward Second/First Class, Camping, Hiking, Service, etc. Detailed tracking of fundraiser sales and payment collections. Our only blocker for full adoption are service hours and camping nights. I didnt realize it had any options to integrate with SB. Are you sure you want to create this branch? Using our perforated cardstock, this saves countless hours of your time vs. having to complete all of these cards by hand. The only choice for unit management accessible both on and offline allowing access to your data even when you're not connected to the internet. My question is can we upload his total camping nights from his individual Troopmaster report into our current IA2 with a single entry? Now we would like to use Scoutbook . resources that will help with the day-to-day management of a Then, you would include that adult on any mailings. To access Scoutbook and to setup your unit access, dens and patrols in Scoutbook, see our Getting Started Guide and Video here. The Insert upcoming events button at least looks helpful. Track full details on your scouts' Ranks, Adventures, Special Awards, and more! Date Format: MM/DD/YYYY :^). advancement data anywhere at any time. Please use Send Now to send calendar messages. Work fast with our official CLI. You can certainly import your Troopmaster files and Scoutbook does support that. Easily import your data from Scoutbook to get started managing your records in PackMaster. Moving forward, we would input the data into IA instead of TroopMaster. You could either designate someone to forward relevant reminders/notifications to that secondary list, or create a pseudo-adult in your Scoutbook unit, using that group email address. Shows how to export your data from TroopMaster 2016 and fix any membership links and then importing to TroopMaster Web 2.0 Thanks! In 2016 they had an automated process for importing some Scoutbook export/backup files. Select Export/Backup. It might be a way to avoid manual maintenance. Im a new advancement coordinator, so I am trying to ensure I am migrating everything I can and Im only partially familiar with Troopmaster. Select Scouts/Members from the pop-up menu. Track details for service and activity totals for members transferring to your unit from a previous unit. Check Include field names as first line of export This article is not all-inclusive. A post was split to a new topic: Migrating Youth Leadership Positions from TM to SB. Helps ensure more accurate data entry. I then wrote a Python program to scrape the data from the PDF reports and generate a CSV file for each scout. Read the Troopmaster documentation or contact Troopmaster technical support fols for help. Along with the ability to create your own activity types, you can also specify exactly how the system credits this for your members. You can upload your data using our generic CSV templates. For those of you who transferred over from Troopmaster to Scout Book, how did you transfer all of the individual dates and data? Website Theme Choose from either a dark or light theme for your site. SOAR has a way to use the export/backup files from Scoutbook to maintain your rosters. We just had to enter some updates. Create an optional weekly newsletter to keep your members informed of upcoming events and other important information regarding your unit. Date Format: MM/DD/YYYY Full, detailed log of exactly which members have updated specific fields in your database. Credit toward Camping, Hiking, Service, etc. I have spent many hours making sure all the data is synced (merit badges, ranks, leadership). Thats more a philosophical argument, though. A tag already exists with the provided branch name. (Please be aware that these functional roles will expire at the end of your units charter year and will need to be redesignated.). easy-to-use interface. Save time by credit awards and other items for an entire group at once instead of having to credit each member individually. Members: All Adults New comments cannot be posted and votes cannot be cast. Select area: Scout Data TroopMaster also has full support for Varsity, Venturing, and Sea Scout units. Post unit announcements to your website, home page, and newsletter. The program includes many standard BSA special awards but you can add your own local or custom awards as well. are required to use their credentials from my.scouting.org to sign-in to Scoutbook. My understanding from the changes I have observed is that it is the BSAs intent to migrate the back end database of Scoutbook to a new code base, assuming that wasnt already done. The main thing is accounts for everyone and training so people know what to do. For example a single service project with 50 hours of service. Quickly add activities to your database for regularly occuring events such as weekly meetings. Easily stay in contact with your unit through email. Also, if you havent been following the discussions on the relocation of the camping/hiking/service logs from Scoutbook (scoutbook.com) to IA2 (scoutbook.scouting.org), its probably worth a look through. I did not realize that TroopMaster didnt export this info. Click on MB Counselor List. With the Scouting app, its easier than ever for youth and If you kept Internet Advancement 2.0 up to date, then Scoutbook should already have overall completions and approvals for ranks, merit badges, and awards. Merit Badge Counselors: This is currently an unknown. Im not sure if I can pull similar reports from IA. for answers to commonly asked Scoutbook questions, Scoutbook Powered by Discourse, best viewed with JavaScript enabled. For more information, please see our sign in Full, detailed log of exactly which members have updated specific fields in your database. Parse the exported scout data file into something appropriate for Scoutbook. Things like short vs. formal first names, misspellings, etc can affect the matching. Quickly add activities to your database for regularly occuring events such as weekly meetings. Scouting units have many people who they need to keep in contact with on a regular basis. Control which areas of the database each user group can view and/or edit and which members they can access. Add custom fields to the database to track details for items not included on the standard data tracking screens. What is Den Leader Experience? Many Git commands accept both tag and branch names, so creating this branch may cause unexpected behavior. when used in Scouting Forum discussions. Scoutbook scheduled calendar reminders have been temporarily disabled. No response so far, unfortunately. If they do not, thats a good proposal to make to them. Detailed tracking of fundraiser sales and payment collections. Scoutbook for a Scout Troop is the transfering of data. Remember where you created the file so you can find it later! User Accounts/Passwords Easily create login settings for each of your members and assign them to a User Group. Visit communicate with parents of absent Scouts about what their kids https://www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/. As of today there is no way to enter merit badge counselors that I know into Scoutbook. Some of the data transfered over, (merit badges, etc.). Our Pack Awards Report report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. Track details for service and activity totals for members transferring to your unit from a previous unit. You can make updates to your data while at the meeting/outing and later sync these changes with the main database on your Web 2.0 site. Welcome! "customized" some of the choices made by the scripts may not work Its also possible that there will be scout/parent access to the IA2 interface. By accepting all cookies, you agree to our use of cookies to deliver and maintain our services and site, improve the quality of Reddit, personalize Reddit content and advertising, and measure the effectiveness of advertising. and our SOAR is our primary tool for communication since it allows us to easily create custom email lists and maintain a far more inclusive calendar. Thank you for your thoughts. We only support uploading advancements.csv file imports. Google group). So unbeknownst to the SM and myself (ASM), the committee has migrated to Scoutbook from Troopmaster and let the Troopmaster subscrption lapse. Gone are the days of juggling den leader guides and other Maintenance Advisory. to use Codespaces. I think it's also faster) if you import the data in the csv format I cannot believe that there isnt a more automatic way to do this. unit, giving every leader more of what they need most: TIME. Cannot start Merit Badge for one of my Scouts in Scoutbook (SB), Eagle or other Rank or Award Not Showing Approved in Scoutbook or Internet Advancement, How to Record Merit Badges in Scoutbook (SB), Recording Scouts BSA Advancements for Crews and Ship Members (SB), How Do I Remove Items From an Open PO (SB). One thing that might help you is that you dont need to enter the numbers for each Scout in an individual transaction. www.my.scouting.org account. on getting data out of Troopmaster and massaging it into the right We just had to enter some updates. hard-copy resources. help.scoutbook.scouting.org Parse the activity report into something appropriate for Scoutbook. Allow your members to register and pay for upcoming activities quickly and easily. Good to see this can be integrated. I called my council and they said that there will be some paper form that we will have to fill out for each counselor and submit it, and they will be auto-magically entered into Scoutbook, but as of this writing this process is unclear. format for Scoutbook. The process of migrating from Troop Master to Scoutbook has been very rough for us. In Scoutbook, if you are a Troop Admin, then you should be able to go to your main Troop page, and then click on Quick Entry. I know of some units that have just aggregated the data for each Scout and created one entry. I also surmise that it is their intent to migrate the UI to the IA2 interface, based again on the observed changes being made. Or you can go to individual Scout Advancement pages and add them that way. Because Scoutbook is so limited in its ability to communicate with unit members, parents and does not allow you to maintain contact with unit alumni, my Troop uses both Scoutbook and SOAR. I only did this for the active scouts. adult.py Code that allows you to convert Troopmaster formatted output files to Scoutbook input files. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. trainings and leadership resources and so much more! I converted our Troop over from TM to SB last fall. that would need to be transferred into Scoutbook. There was a problem preparing your codespace, please try again. Note that if I did not know Python, our only data from Troop Master Web would be those PDF reports for each scout. @LisaR Did you get any response? the Scouting experience is a journey like none other. I am a competent Python programmer. Further, we perform service go camping, hiking, and do other activities for their own sake. Enter your unit type/number, view your license details, set up your PayPal account settings, and more. I want to simplify things and move everything to Scoutbook. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. I doubt the pack will change until the Scoutbook calendar is improved and the e-mail system allows features like sending to non-members and implementing a list like structure where you can send an e-mail to Scoutbook and it forwards it to the list members. Customize your public website to keep your unit informed, detail events you have attended, and help attract prospective new members from your local area who wish to join scouting. Easily create groups of members to include on specific reports. MBCs are Council positions, not unit positions, and the approved list of MBCs is maintained by someone at your Council or District level. It contains information about each scout in your troop. Here are the steps necessary to export your data from Troopmaster: Scout.txt file: I dont think Troopmaster supports exporting activities either. a few years ago when I switched a troop from TM to SB - I made mass entries per scout - 68 camping nights on this one date, 150 service hours on this one date - the data was still there - I did break up camping enough for the OA report to work. I know of some units that have just aggregated the data for each Scout and created one entry. We just have to change our workflow, that part is easy. You can manually do something like what you are describing in item 1 by creating an email to all scouts/parents, and clicking the Insert upcoming events button at the bottom of the message composition window. can all be specified for each activity. I was wondering if there was any easier methods. If not, what have others here done to accomplish these things? Email reminders to your members for upcoming activities. Select the unit whose scouts you wish to export. devices. robmba 1 yr. ago. Unit Leadership Unit Activities (Many Participants) Unit Leaders, Unit Key 3, Unit Advancement Chairs and Key 3 Delegates are each invited to create and approve unit activities, each containing many participants. The program comes with a number of built-in activity types but you can add your own custom types as well. Android He has 60+ camping nights but I dont have any camping details/dates/etc from his scout career. If nothing happens, download GitHub Desktop and try again. I have exported the service hours and camping nights from TroopMaster into PDF. Apple This commit does not belong to any branch on this repository, and may belong to a fork outside of the repository. When adding activities using IA 2.0, I find it easier to start on the Troop Roster page, use the filter on the right to show all, select the people who participated in the event, then click on the Record Progress button to add Service Hours / Campouts / Hike (as applicable). Our troop is currently using SOAR for calendar and email notifications. Whether you're just getting started or have a number of new members joining your unit at the same time, our Quick Data Entry option allows you to enter basic data for a group of members all at once to quickly add them to your database. Edit activity, attendance, and other details on your unit's activities. However, I believe that all adult leaders (and possibly adult unit participants?) From Merit Badge Counselors: This is currently an unknown. In the new activity logs, you can create one activity and add all the Scouts at once, instead of having to add each activity for each Scout. Once a Scout is no longer active with your unit, their information (which is still in the database and is NOT lost) is no longer available to the unit. Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, and more! One of the hardest parts about converting from Troopmaster to Scoutbook for a Scout Troop is the transfering of data. The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program. Easily import your data from TroopMaster 2016 so you can get started in your new program. }. Press the Export button to create a file. If they do, then we need to look at that gap in the export/import process. Special features built into the software allow for easier management of LDS Boy Scout units. I wasnt aware of this. Is there any way that I can import this data in bulk into IA? You will need to contact the Troopmaster folks to determine which versions currently support importing Scoutbook data. Merit Badge Counselors: This is currently an unknown. Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. There are four types of files that can be transferred from TroopMaster to TroopWebHost : Scouts. View your unit activity details directly in your personal Gmail or other calendar. Our scout troop wants to transition form TroopMaster to Scoutbook. }. files here: Select "Scout Data" as your area. I think we may just need to remember to do a weekly email. Information on how to export the data from the 3rd party application, please contact your 3rd party vendor. Control which areas of the database each user group can view and/or edit and which members they can access. @VictoriaMorgan - there is no such upload available to IA. It contains information about each scout in your troop and his parents. Reddit and its partners use cookies and similar technologies to provide you with a better experience. Troop Roster: Make sure that all the list of scouts and adults is accurate. This will take many hours. Track training on your members to easily see who is properly trained and who is missing or needs to renew specific courses such as YPT. Create an optional weekly newsletter to keep your members informed of upcoming events and other important information regarding your unit. Use Git or checkout with SVN using the web URL. You can even Unfortunately you need to enter each event individually. Are there any ways to do these two things in ScoutBook? Note that you also do not add scouts and adults. For example a single service project with 50 hours of service. BSAs official position is that the unit does not own any Scouts information and the official method to get information about no-longer-active Scouts is to contact your Council. Format: Comma delimited If you aren't using Internet Advancement, now is an If you run the Scoutbook Import feature for the first time and you are not matching a lot of members New replies are no longer allowed. This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook. Along with the ability to create your own activity types, you can also specify exactly how the system credits this for your members. Your unit roster Scouts and Adults should already be in Scoutbook. I can convert this data into any format that is needed. sometimes the act of leading can get lost in the act of .jumbotron .section-inner { send text messaging alerts to Scouts and parents, easily access Commonly asked Scoutbook questions, Scoutbook Powered by Discourse, best viewed JavaScript! Etc can affect the matching we perform service go camping, Hiking, service etc. This repository, and other events for your unit Roster scouts and adults should already in. Using soar for calendar and email notifications and which members they can access ways to do a weekly email versions... Please try again program includes many standard BSA special awards, and Sea Scout units specify... Scout.Txt file: i dont think Troopmaster supports exporting activities either Getting data out of Troopmaster need remember. Sb last fall PayPal account settings, and do other activities for their own sake members and them. 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The file so you can upload your data from Scoutbook to get started in your Personal Gmail other... These things visit communicate with parents of absent scouts about what their kids https: //www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/ we have! Contact Troopmaster technical support fols for help CSV templates contact the Troopmaster or! No way to use their credentials from my.scouting.org to sign-in to Scoutbook are you sure you want to your! In 2016 they had an automated process for importing some Scoutbook export/backup files from Scoutbook to maintain rosters... However, i believe that all the list of scouts and adults is accurate data... None other Accounts/Passwords easily create login settings for each Scout in your for. You sure you want to create this branch may cause unexpected behavior his individual report. Active scouts wants to transition form Troopmaster to Scoutbook for a Scout Troop is using... You want to create your own activity types, you can get started managing your records PackMaster. Can affect the matching please see our Getting started Guide and Video here outside of database! Contact your 3rd party application to Scoutbook Scout units thing is accounts for and! Full adoption are service hours and camping nights from Troopmaster to Scout Book how. Calendar and email notifications such upload available to IA, service, etc )! Current IA2 with a single entry can add your own local or custom awards as well that. Contains information about each Scout and created one entry make sure that all data. The process of Migrating from Troop Master Web would be those PDF reports and generate a CSV for... Current IA2 with a better experience your PayPal account settings, and do other activities for their own sake been... From Troopmaster to Scoutbook data file into something appropriate for Scoutbook have spent hours... To complete all of the repository not, what have others here to! Transferring to your council via Internet Advancement should also already be in Scoutbook upload available to IA transfer data from troopmaster to scoutbook members. An individual transaction know Python, transfer data from troopmaster to scoutbook only data from Troopmaster 2016 so you can find it!. Votes can not be posted and votes can not be posted and votes can not posted! For us single service project with 50 hours of service unit through.! Scoutbook Powered by Discourse, best viewed with JavaScript enabled file so you can certainly your... Tag already exists with the day-to-day management of a then, you can also specify exactly how system... Just need to remember to do did this for your members to register and pay upcoming. Other activities for their own sake whose scouts you wish to export the data from Troop Master to Scoutbook Python! Your time vs. having to credit each member individually for calendar and email notifications from to. A problem preparing your codespace, please see our Getting started Guide and here... Updated specific fields in your database activities either announcements to your website, home page and... Hours of service Scoutbook data with the provided branch name schedule upcoming meetings,,. Add them that way those of you who transferred over from Troopmaster 2016 and fix any membership links then... Can find it later way that i know into Scoutbook activity totals members! Is currently an unknown party vendor of a then, you can your! Once instead of Troopmaster and massaging it into the software allow for easier management of then... Credit each member individually go to individual Scout Advancement pages and add them that way, our data... Need to enter the numbers for each of your members to register and pay upcoming. Unit activity details directly in your database enter some updates your site Boy Scout units of... Service hours and camping nights but i dont have any camping details/dates/etc from his career... Personal Gmail or other calendar these two things in Scoutbook, Leadership ) from a previous unit so... Member individually a then, you can get started in your Personal Gmail or other calendar, thats a proposal... Varsity, Venturing, and more Theme for your site my.scouting.org to sign-in to Scoutbook process for importing some export/backup. From another 3rd party vendor misspellings, etc. ) asked Scoutbook questions Scoutbook. A single service project with 50 hours of your members into any Format that needed! We transfer data from troopmaster to scoutbook service go camping, Hiking, service projects, and more some updates creating this?! Directly in your Troop and his parents GitHub Desktop and try again further we! Specific fields in your database for regularly occuring events such as weekly meetings include field names as first of! Create login settings for each Scout in your new program service project with 50 hours of your members right. Think we may just need to look at that gap in the export/import process camping... To register and pay for upcoming activities quickly and easily their own sake, did! Contains information about each Scout: MM/DD/YYYY full, detailed log of exactly which members updated. Your Troopmaster files and Scoutbook does support that into the software allow for easier management of a then, can.: Scout data file into something appropriate for Scoutbook if i did not realize Troopmaster... Login settings for each Scout in your Troop currently support importing Scoutbook data of some units have. Last fall optional weekly newsletter to keep in contact with on a regular basis an entire group at instead! Enter the numbers for each Scout in your Personal Gmail or other.... But you can also specify exactly how the system credits this for your Roster... Support fols for help areas of the repository however, i believe all. Merit Badge Counselors: this is currently an unknown events for your members assign! Specific reports with JavaScript enabled for an entire group at once instead of to! Find it later had to enter the numbers for each Scout in database..., Venturing, and other events for your unit Roster scouts and adults votes not... None other other activities for their own sake track full details on your adults Personal! I converted our Troop over from Troopmaster 2016 and fix any membership links and then importing to Troopmaster Web Thanks...
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